About

Registration and Payment

• Each vendor will be assigned a designated space based on registration type and availability.
• Clothing vendors are permitted one display rack, which will receive an identifying number during setup.
• Setup times: Vendors can come for set up on Friday May 15,2026 by 6.30 pm.
• Wrap up times: Start wrapping up half an hour before closing time. Sun-05 pm and must leave by 5.30 pm .
• Vendors must be fully set up and ready for business by the event opening time.
• Vendors are responsible for their own tables, chairs, and display materials unless otherwise arranged with organizers.

Vendor Conduct and Responsibilities

• Vendors must maintain their spaces in a clean, safe, and professional manner throughout the event.
• Vendors are expected to remain open during all advertised event hours unless otherwise approved by organizers.
• Vendors are responsible for their own cash handling, change, and sales transactions.
• Vendors must comply with all applicable laws and regulations related to their business operations.
• Vendors and one helper are permitted per registration; additional assistants require prior approval.

Product and Service Guidelines

• All products and services must be as described in the vendor application.
• Organizers reserve the right to request removal of inappropriate or misrepresented items.
• Vendors are solely responsible for the quality and safety of their products and services.
• Unity Celebrations and event organizers assume no liability for products sold or services provided.

Special Guidelines for Food Vendorss

To ensure a safe and compliant environment, all food vendors must adhere to the following requirements:

Licensing and Certifications

• All food vendors must possess valid food handler's permits or food safety certification.
• Certificates must be available for inspection upon request.

Sanitation and Hygiene

• Proper handwashing facilities must be maintained.
• Food handlers must wear appropriate hair restraints and gloves.
• Regular sanitizing of food contact surfaces is required..

Food Storage and Handling

• Cold foods must be kept below 4°C (40°F)..
• Hot foods must be maintained above 60°C (140°F).
• Proper separation of raw and ready-to-eat foods is mandatory.
• All food items must be properly labeled and dated.

Special Guidelines for Henna Artists

To protect our guests and maintain quality standards:

Natural Henna Only

• Only natural henna products are permitted at this event.
• Black henna or any products containing PPD (para-phenylenediamine) are strictly prohibited.
• These substances can cause severe allergic reactions, skin burns, and long-term health issues.

Compliance and Safety

• Vendors may be asked to show their ingredients for verification.
• Any vendor found using chemical henna will be immediately removed from the event without refund.
• Vendors must display appropriate allergy warnings and offer patch tests upon request.

Liability and Insurance

• Vendors operate at their own risk and are responsible for their own insurance coverage.
• Unity Celebrations and event organizers are not responsible for any damage, theft, or loss of vendor property.
• Vendors assume all liability for any harm caused by their products, services, displays, or personal actions.
• By participating, vendors agree to indemnify and hold harmless Unity Celebrations and all event organizers from any claims arising from vendor activities.

Event Management Rights

• Organizers reserve the right to accept or reject any vendor application.
• Organizers will determine all vendor space allocations.
• Organizers reserve the right to ask any vendor to leave for non-compliance with these terms or for conduct deemed detrimental to the event.

Contact and Communication

For questions or clarifications regarding these terms and conditions, please contact:

• Sadaf Arshad: 780-224-8084
• Guria Mahmood: 780-915-2477
• Sadaf Arshad: 780-264-7577