About

Registration and Payment

• Each vendor will be assigned a designated space based on registration type and availability.
• Clothing vendors are permitted one display rack, which will receive an identifying number during setup.
• Setup times: Vendors can come for set up on Saturday morning.
• Vendors must be fully set up and ready for business by the event opening time.

Vendor Conduct and Responsibilities

• Vendors must maintain their spaces in a clean, safe, and professional manner throughout the event.
• Vendors are expected to remain open during all advertised event hours unless otherwise approved by organizers.
• Vendors are responsible for their own cash handling, change, and sales transactions.
• Vendors must comply with all applicable laws and regulations related to their business operations.
• Vendors and one helper are permitted per registration; additional assistants require prior approval.

Security & Damage deposit

• All participating vendors must wrap up and vacate the mall by 6:30 PM. Failure to do so will result in forfeiture of the security deposit, and any additional charges imposed by mall management will be passed on to the vendor. A $50 security deposit is required and will be refunded after the event. Vendors must clean their space, return tables and chairs to the designated storage area. Failure to comply may result in the loss of the security deposit.Also use the designated back loading/unloading area for all merchandise and equipment. Any damage caused by using visitor entrances will be the vendor's responsibility and must be paid for by the vendor.

Product and Service Guidelines

• Vendors are required to clean their area before leaving.
• Organizers reserve the right to request removal of inappropriate or misrepresented items.
• Vendors are solely responsible for the quality and safety of their products and services.
• Unity Celebrations and event organizers assume no liability for products sold or services provided.
• Unity Celebrations and event organizers assume no liability for products safety or theft occur during the event

Special Guidelines for Food Vendorss

To ensure a safe and compliant environment, all food vendors must adhere to the following requirements:

Licensing and Certifications

• All food vendors must possess valid food handler's permits or food safety certification.
• Certificates must be available for inspection upon request.

Sanitation and Hygiene

• Proper handwashing facilities must be maintained.
• Food handlers must wear appropriate hair restraints and gloves.
• Regular sanitizing of food contact surfaces is required..

Food Storage and Handling

• Cold foods must be kept below 4°C (40°F)
• Hot foods must be maintained above 60°C (140°F.
• Proper separation of raw and ready-to-eat foods is mandatory.
• All food items must be properly labeled and dated.

Special Guidelines for Henna Artists

To protect our guests and maintain quality standards:

Natural Henna Only

• Only natural henna products are permitted at this event.
• Black henna or any products containing PPD (para-phenylenediamine) are strictly prohibited.
• These substances can cause severe allergic reactions, skin burns, and long-term health issues.

Compliance and Safety

• Vendors may be asked to show their ingredients for verification.
• Any vendor found using chemical henna will be immediately removed from the event without refund.
• Vendors must display appropriate allergy warnings and offer patch tests upon request.

Liability and Insurance

• Vendors operate at their own risk and are responsible for their own insurance coverage.
• Unity Celebrations and event organizers are not responsible for any damage, theft, or loss of vendor property.
• Vendors assume all liability for any harm caused by their products, services, displays, or personal actions.
• By participating, vendors agree to indemnify and hold harmless Unity Celebrations and all event organizers from any claims arising from vendor activities.

Consent to share pictures/ Video

We may take photographs and videos during our events for use on our social media platforms and website. By attending and participating, you consent to the use of your image in these materials.

If you prefer not to have your photo or video shared, or if you wish to withdraw your consent at any time, please contact us and we will promptly remove the content where possible.Please address this to our email info@unitycelebrations.com

Event Management Rights

• Organizers reserve the right to accept or reject any vendor application.
• Organizers will determine all vendor space allocations.
• Organizers reserve the right to ask any vendor to leave for non-compliance with these terms or for conduct deemed detrimental to the event.

Contact and Communication

For questions or clarifications regarding these terms and conditions, please contact:

• Sadaf Arshad: 780-224-8084
• Guria Mahmood: 780-915-2477
• Arshad Mumtaz: 780-264-7577